Optimize your group events with appointment booking

Simplify the organization of courses and seminars - with online appointment booking, waiting lists and flexible multiple bookings - all in a powerful, intuitive platform that adapts to your needs

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Graphic of a 2.5-hour introduction for new employees on site. Participants: Tom Bender (participates), employee (participates), Astrid Erikson (cannot attend), intern (participates).

The safe choice for any type of group appointment

Seminars

Make seminar registration and administration effortless. Calenso supports you with enrolment, payment processing and automated communication to minimize your administrative tasks.

events

Seamlessly plan and manage seminars, trade fairs or conferences. Calenso enables you to efficiently coordinate events of any size, anywhere.

Specialized group events

Whether recurring workshops, special company events or internal meetings - with Calenso you can easily implement complex booking requirements.

How group appointments work

Waiting lists

Waiting lists for bookings

Waiting lists

For your group booking, you determine how many people can participate. Once this number is reached, additional people can enroll on a waiting list - if you wish. Customers are made aware during the booking process that they are on a waiting list. As soon as someone from the participants cancels, the first person on the waiting list slips in. Cool, isn't it?

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Bookings for several days

Are you offering a multi-day seminar or a weekly course? With the multi-day group booking, your customers can conveniently register once for all dates. At the same time, the required resource will appear occupied for all time slots. Very simple and practical!

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Bookings for several days

Mapping of multi-day group appointments in the Calenso Dashboard

Overview for the customer

Booking widget participant list and waiting list

Overview for the customer

Your customers can see how many places are still available during the booking process. Depending on the customer's preference, they can better orient themselves as to which course they would like to attend. If you allow waiting lists, it also shows the customer which place he would get on the waiting list.

Overview for you

Of course, with Calenso you can continuously check your open events. It will show you who and how many people have registered and how many people are on a waiting list. If you want, you can also overbook an event, for example if you want to manually add an additional person from the waiting list.

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Overview for you

Manage participants list
All features

Discover all the features of Calenso now!

Why Calenso for group appointments

Calenso offers you the perfect solution to manage your group bookings in an efficient and user-friendly way. Our platform simplifies scheduling, optimizes participant management and ensures that your events run smoothly. Benefit from automated processes and integrated functions that have been specially developed for the requirements of group events.

Increase participation rate with automated reminders

Notifications on a screen with a reminder sent 3 minutes ago and other messages.

Increase participation rate with automated reminders

Avoid no-shows and ensure that your participants are always informed on time. With our e-mail & SMS reminder functions, you can ensure that your customers never miss an appointment.

Video calls for remote events

Seamlessly integrate Zoom, Microsoft Teams and other video services into your event planning so that your participants can join your events with one click.

Video calls for remote events

Planning page for a meeting with fields for entering the event name, selecting the meeting type and generating a video conference link. Options for the location: In-Person Meeting, Zoom, Google Meet, Microsoft Teams, GoTo Meeting.

Offer online payments and invoices

Payment page with a credit card number and a payment amount of 49 euros.

Offer online payments and invoices

Accept secure online payments directly via our integration with Stripe or SumUp. Create and send automated invoices at the touch of a button for seamless payment processing.

View detailed analyses & evaluations

Keep control of your most important key figures - from the most frequently booked events to sales and occupancy data. Get detailed insights to optimize your marketing strategies and event planning.

View detailed analyses & evaluations

Dashboard from Calenso with statistics on meetings, monthly activity and user profiles. Shows 230 meetings, monthly activity and a progress indicator of 54%.

Further advantages of booking appointments with Calenso

Security

Calenso offers you maximum data security with GDPR-compliant processing, ISO-certified servers and a BSI-certified firewall. Thanks to single sign-on and Swiss hosting, your data is always optimally protected.

Customizability

Customize Calenso flexibly to your corporate design. Use your own logo, individual colors, texts and CSS to perfectly match your booking platform to your brand. You can also personalize the sender of your messages.

Customer service

If you have any questions, you will receive support around the clock. A personal account manager is available to you at all times, supplemented by 24/7 support and a sophisticated help center with video tutorials.

Are you ready to digitize your group booking?

Simplify your group bookings and save valuable time. With Calenso, you can organize appointments more efficiently and increase the satisfaction of your participants.

Start free of charge → Arrange a demo

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